Advance Shipment Maintenance
The Advance Shipment Maintenance function maintains the ASNs.
ACCESS INSTRUCTIONS
From the Advance Shipment option on the SupplyWEB navigation menu, select Advance Shipment Maintenance and the following screen will appear:
Advance Shipment Maintenance
FIELD DEFINITIONS
Supplier
Click the drop-down list box to select the supplier for whom you wish to view advance shipment maintenance information.
PROCESSING INSTRUCTIONS
Click Query to continue, the following screen will appear:
Advance Shipment Maintenance Display
PROCESSING INSTRUCTIONS
If you click on Print, information about printing will appear.
Click on the specific Advance Shipping Notice to view an ASN, the following screen will appear:
Advance Shipping Notice
FIELD DEFINITIONS
Shipment Identification
This will always be new for each new ASN that is created.
Supplier
The supplier name.
Controlling Supplier
The supplier identification.
Ship From
The supplier's ship from code.
Shipment
- Bill of Lading Number—The unique number that identifies the shipment.
- Supplier Shipment Identification—An identification the supplier gives to the shipment.
- Shipment Date—Date the items were shipped.
Warning! This is a required field.
- Conveyance Code—The code identifying the type of transport that is used to deliver these items.
Warning! This is a required field.
- Carrier Identification—The name of the carrier company delivering the items.
Warning! This is a required field.
- Vehicle Identification—The identification of the vehicle or a tracking number for the items.
Warning! This is a required field.
- Country of Origin—The country from which the items originated.
- Country of Destination—The country to which the items are being sent.
- Dock—The dock to which the items are to be delivered.
- Shipping Unit of Measure—The weight unit of measure for the items on the shipment. The shipping UOM can be either kg. or lb. If lb. is selected, the weights will be converted back to kg. once all the weights are entered. This is true for all levels of the ASN (Header, Shipper or Container level).
Note: If the shipping UOM is changed, the weight fields (Gross, Tare, Net) will be cleared in order to re-enter the correct data.
Warning! This is a required field.
- Gross Weight—The total weight of the shipment, including packing materials.
Warning! This is a required field.
- Tare Weight—The weight of the docking materials.
Warning! This is a required field.
- Net Weight—The difference of GROSS WEIGHT - TARE WEIGHT.
- Number of Packages—The number of unique containers in the vehicle.
Warning! This is a required field.
- Notes—Any notes about the shipment.
Shipper
- Shipper Number—The shipper number.
Warning! This is a required field.
- Shipping Unit of Measure—The weight unit of measure for the items on the shipment. The shipping UOM can be either kg. or lb. If lb. is selected, the weights will be converted back to kg. once all the weights are entered. This is true for all levels of the ASN (Header, Shipper or Container level).
Warning! This is a required field.
- Gross Weight—Gross weight of the items on this shipper.
Warning! This is a required field.
- Tare Weight—Tare weight of the package noted on this shipper.
- Net Weight—The difference of GROSS WEIGHT - TARE WEIGHT on this shipper.
- Notes—Any notes about the shipper.
- Print Shipping Documents—Check here to print shipping documents.
- Advanced Shipment Notices—These items are sent to the indicated areas.
Items
- Part Number—The part number of the item being shipped.
- Outside Process Code—The outside processing code of any item that is being shipped.
- Purchase Order Number—The active purchase order number for the part's supplier.
- Quantity—The quantity being shipped.
- Cumulative Quantity—The current cumulative quantity including this shipment.
PROCESSING INSTRUCTIONS
Select Add to add another part to the current shipper.
Select Delete to delete the items that are checked.
Select Update to update the Advance Shipment Notices and print any shipping documents.
Select Add Shipper to add another shipper to the Advance Shipment Notices.
Select Cancel to cancel the creation of this Advance Shipment Notice.
PROCESSING EFFECTS
The RPS ASN Header and the RPS ASN Detail files an update with the new ASN. If any of the items were set up to send emails for ASNs, those emails will be sent. Other RPS files are updated with the ASN information.