Create Shipment

The Create Shipment function allows you to create new Advance Shipment Notices.

ACCESS INSTRUCTIONS

From the Advance Shipment option on the SupplyWEB navigation menu, select Create Shipment and the following screen will appear:

Create Advance Shipping Notice

FIELD DEFINITIONS

Supplier

Click the drop-down list box to select the supplier for whom you wish to enter ASN information. Check Select Releases to enter ASNs against a material release.

Click Create to continue, the following screen will appear:

Advance Shipping Notice

FIELD DEFINITIONS

Shipment Identification

This ID will always be unique for each new ASN that is created.

Supplier

The supplier name.

Controlling Supplier

The supplier identification.

Ship From

The supplier's ship from code.

Shipment

• Bill of Lading Number—The unique number that identifies the shipment.
• Supplier Shipment Identification—An identification the supplier gives to the shipment.
• Shipment Date—Date the items were shipped.

  Warning! This is a required field.

• Conveyance Code—The code identifying the type of transport that is used to deliver these items.

  Warning! This is a required field.

• Carrier Identification—The name of the carrier company delivering the items.

  Warning! This is a required field.

• Vehicle Identification—The identification of the vehicle, or a tracking number for the items.

  Warning! This is a required field.

• Country of Origin—The country from which the items originated.
• Country of Destination—The country to which the items are being sent.
• Dock—The dock to which the items are to be delivered.
• Shipping Unit of Measure—The weight unit of measure for the items on the shipment. The shipping UOM can be either kg. or lb. If lb. is selected, the weights will be converted back to kg. once all the weights are entered. This is true for all levels of the ASN (Header, Shipper or Container level).

  Note: If the shipping UOM is changed, the weight fields (Gross, Tare, Net) will be cleared in order to re-enter the correct data.

  Warning! This is a required field.

• Gross Weight—The total weight of the shipment, including packing materials.

  Warning! This is a required field.

• Tare Weight—The weight of the docking materials.

  Warning! This is a required field.

• Net Weight—The difference of GROSS WEIGHT minus TARE WEIGHT items.
• Number of Packages—The number of unique containers in the vehicle.

  Warning! This is a required field.

• Notes—Any notes about the shipment.

Shipper

• Shipper Number—The shipper number.

  Warning! This is a required field.

• Shipping Unit of Measure—The weight unit of measure for the items on the shipment. The shipping UOM can be either kg. or lb. If lb. is selected, the weights will be converted back to kg. once all the weights are entered. This is true for all levels of the ASN (Header, Shipper or Container level).

  Warning! This is a required field.

• Gross Weight—Gross weight of the items on the shipper.

  Warning! This is a required field.

• Tare Weight—Tare weight of the package noted on the shipper
• Net Weight—The difference of GROSS WEIGHT minus TARE WEIGHT on the shipper.
• Notes—Any notes about the shipper.
• Print Shipping Documents—Check here to print shipping documents after the items are sent to their assigned destinations.

Select Update to update the Advance Shipment Notices and print any shipping documents.

Select Add Shipper to to add another shipper to the Advance Shipment Notices.

Select Cancel to cancel the creation of this Advance Shipment Notice.

Items

• Part Number—The part number of the item being shipped.
• Outside Process Code—The outside processing code of any item that is being shipped.
• Purchase Order Number—The active purchase order number for the part's supplier.
• Quantity—The quantity being shipped.

  Note:

  1. If there are no release quantities before today (i.e. past quantities) and there is no release quantity for today, only the Past Due quantity is shown.
  2. If there is a release quantity for today, and it is the first quantity on the release, the quantity shown is the Past Due plus today's first release quantity.
  3. If there is a release quantity for today and it is not the first quantity on the release, only the quantity for today is shown.
  4. If none of the above rules apply, then the quantity field will show zero.

• Cumulative Quantity—The current cumulative quantity including this shipment.

PROCESSING INSTRUCTIONS

Select Add to add another part to the current shipper.

Select Delete to delete the items that are checked.

PROCESSING EFFECTS

The RPS ASN Header and the RPS ASN Detail files an update with the new ASN. If any of the items were set up to send emails for ASNs, those emails will be sent. Other RPS files are updated with the ASN information. This also updates SupplyWEB Enterprise.